Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PUADEFPL003B Mapping and Delivery Guide
Provide support in administrative law matters

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency PUADEFPL003B - Provide support in administrative law matters
Description This unit covers the competency required to research and prepare documents in administrative law matters.This competency includes researching case history and assisting the instructing legal officer or senior paralegal to prepare for Boards of Inquiry/Investigation and other investigation processes.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application The application of this unit in the workplace - the environments, complexities and situations involved - will be written during Phase II of the Review of the PUA00 Public Safety Training Package.This text will be useful for the purposes of job descriptions, recruitment advice or job analysis; where possible, it will not be too job specific to allow other industries to import it into other Training Packages, where feasible.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Prerequisite Unit/sNil
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Plan and prepare for the provision of support in administrative law
  • Instructions that require the provision of support in administrative law are received and acted upon
  • Circumstances are analysed and the issues are interpreted and clearly defined
       
Element: Prepare and process documents involved in administrative law matters
  • Documents are identified, prepared and processed in accordance with legal practices and procedures
  • Letters and other documents are prepared and forwarded to the instructing legal officer
  • Documents for Boards and/or other processes are identified, prepared and processed
  • Incoming documents are checked for completeness and timely delivery and sender is contacted where insufficient information is provided or deadlines are not honoured
  • Requests for information are reviewed with instructing legal officer and identified documents are retrieved, copied and despatched in accordance with legal practices and procedures
       
Element: Perform research to support instructing legal officer
  • Files are reviewed and research requirements are determined in conjunction with instructing legal officer
  • Relevant documents and exhibits are retrieved and processed
  • Precedent and case law are retrieved, researched and reviewed, and summaries are made where appropriate
  • Summaries are forwarded to instructing legal officer and explanations are presented where necessary
       
Element: Assist instructing legal officer to prepare for Boards or investigation proceedings
  • Different Boards of Inquiry/Investigation and other investigations are identified and appropriate files are prepared
  • File is discussed with instructing legal officer and work is planned and diarised
  • Availability of legal officers is canvassed and details are forwarded to instructing legal officer to facilitate engagement
  • Opposing party's legal representative is contacted on behalf of instructing legal officer and relevant information is exchanged
  • Briefs for legal officers are prepared and delivered in conjunction with instructing legal officer
  • Liaison and communication between instructing legal officer and other parties is facilitated
  • Reminders of pending critical dates are forwarded to relevant persons
       
Element: Conduct Board of Inquiry/Investigation and post board/investigation administration
  • Relevant Board of Inquiry/Investigation administrative instruction is prepared/processed
  • Board of Inquiry/Investigation participants are notified of relevant details, including date, time and venue
  • Board of Inquiry/Investigation personnel are notified
  • Post Board of Inquiry/Investigation all documents are collected and archived as appropriate, outcomes are processed, accounts are prepared and relevant reviewing authority is notified
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to identify the issues surrounding the provision of support in administrative law matters, and to research and analyse information in relation to these issues; to comply with professional codes of practice and ethical standards at all times; and to implement access, equity and diversity principles and practices.

Assessment must also confirm the ability to support the instructing legal officer or senior paralegal to prepare for Boards of Inquiry/Investigation and other investigation proceedings.

Consistency in performance

Competency should be demonstrated providing a range of support services over time.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed in the workplace or in a simulated workplace environment providing a range of support services that could be expected in the workplace.

Specific resources for assessment

Access to appropriate documentation and resources normally found in the work environment and required for the job or task to be properly performed.

Guidance information for assessment

Information that will assist or guide assessment will be written during Phase II of the Review of the PUA00 Public Safety Training Package.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

communicate ideas, arguments and conclusions logically

conduct research

follow complex legal procedures

follow written and oral instructions with regards to preparation of briefs

identify and evaluate status of information

prepare complex legal documents

prepare summaries of cases

use appropriate legal terminology

Required Knowledge

applicable legal practices and procedures required in the full range of tasks covered

board of inquiry/investigation process

legal terminology

legal terminology specific to administrative law

relationships between the different boards of inquiry/investigation and other investigations

relevant legal process, legislation and sections, and stages involved in the legal process

relevant state/territory/commonwealth legislation

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Administrative law may include

Any relevant administrative legislation that impacts on the Defence Organisation

Boards of Inquiry/Investigation and other investigations may include

Boards of Inquiry

Censures

Freedom of Information (FOI)

Human Rights and Equal Opportunity Commission (HREOC)

Investigating officer

Privacy

Redress

Return of service obligation

Show cause

Instructions may include

Documentary material, exhibits and evidence

Oral or written correspondence, including from the command structure, commanding officer or an individual

Summary of matter

Witness statements

Documents may include

Adjournment letters

Board of inquiry/investigation forms

Board of inquiry/investigation reminder letters

Confirming/reporting letters outlining results of board of inquiry/investigation

Summons/orders

Legal practices and procedures may include

Engaging experts

Equity

Instructing legal officer practitioner supervisory procedures

Practice notes

Protocol for accommodating special client needs e.g. Case manager, social worker, parole officer

Protocol for contacting clients e.g. Translator, interpreter

Recording information

Security/confidentiality/privacy procedures

Verifying and authorising information

Relevant documents and exhibits may include

Artefacts

Briefs

Clinical reports

Expert reports

Further and better particulars

Hospital discharge summaries

Letters

Medical reports

Photographs/videos

Service history

Witness statements/affidavits

Critical dates may include

Appointments

Board of inquiry/investigation dates

Other investigation milestones

Summary hearings/court/tribunal dates

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Instructions that require the provision of support in administrative law are received and acted upon 
Circumstances are analysed and the issues are interpreted and clearly defined 
Documents are identified, prepared and processed in accordance with legal practices and procedures 
Letters and other documents are prepared and forwarded to the instructing legal officer 
Documents for Boards and/or other processes are identified, prepared and processed 
Incoming documents are checked for completeness and timely delivery and sender is contacted where insufficient information is provided or deadlines are not honoured 
Requests for information are reviewed with instructing legal officer and identified documents are retrieved, copied and despatched in accordance with legal practices and procedures 
Files are reviewed and research requirements are determined in conjunction with instructing legal officer 
Relevant documents and exhibits are retrieved and processed 
Precedent and case law are retrieved, researched and reviewed, and summaries are made where appropriate 
Summaries are forwarded to instructing legal officer and explanations are presented where necessary 
Different Boards of Inquiry/Investigation and other investigations are identified and appropriate files are prepared 
File is discussed with instructing legal officer and work is planned and diarised 
Availability of legal officers is canvassed and details are forwarded to instructing legal officer to facilitate engagement 
Opposing party's legal representative is contacted on behalf of instructing legal officer and relevant information is exchanged 
Briefs for legal officers are prepared and delivered in conjunction with instructing legal officer 
Liaison and communication between instructing legal officer and other parties is facilitated 
Reminders of pending critical dates are forwarded to relevant persons 
Relevant Board of Inquiry/Investigation administrative instruction is prepared/processed 
Board of Inquiry/Investigation participants are notified of relevant details, including date, time and venue 
Board of Inquiry/Investigation personnel are notified 
Post Board of Inquiry/Investigation all documents are collected and archived as appropriate, outcomes are processed, accounts are prepared and relevant reviewing authority is notified 

Forms

Assessment Cover Sheet

PUADEFPL003B - Provide support in administrative law matters
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PUADEFPL003B - Provide support in administrative law matters

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: